Purpose:
This policy establishes the guiding principles for reviewing and approving purchase order requests across the organization. It is designed to promote consistency, compliance with applicable regulations, and alignment with internal financial controls. These guidelines may be updated periodically in response to changes in regulatory requirements, audit findings, or evolving organizational needs.
For detailed procedural steps and workflow instructions, please refer to the Supply Chain Zendesk Article platform.
Order Request Submissions:
To be considered for purchase, all order requests must be submitted through approved and auditable channels. Acceptable submission methods include:
- The Supply Request App (Jotform)
- The Ariba Guided Buying Platform
Requests submitted via informal or untraceable methods such as verbal communication, Microsoft Teams messages, text messages, emails, or handwritten notes will not be accepted. All submissions must be documented through the approved platforms to ensure compliance with internal audit controls and procurement policies.
Restricted Materials / Items Not Eligible for Purchase Requests:
The following categories of materials may not be requested through the standard purchase request process:
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IT Equipment: Items such as computers, tablets, phones, external hard drives, security cameras, printers, etc. must be requested through the IT Department.
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Note: This restriction does not apply to standard accessories such as printer ink, keyboards, chargers, or mice.
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Personalized or Unique Supplies: Requests for supplies with personalized features (e.g., fun colors, unique patterns, or monogrammed items) will not be approved. Standardized supplies help ensure consistency and reusability in the event of employee turnover.
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Items Covered Under Existing Supply Agreements: If a requested item is already being sourced through an existing contract or supply agreement, the request may be denied to avoid duplication or pricing conflicts.
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Packaging Materials: All packaging for finished products is purchased based on inventory demand via SAP. If there is an urgent need, please contact the Packaging Procurement team directly.
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Cannabis Materials Containing THC: The Supply Chain Procurement team is not authorized to purchase any materials containing THC, including bulk flower, distillate, or similar substances.
Order schedule:
To ensure timely processing, all order requests must be submitted no later than Wednesday of each week. Orders submitted by this deadline will be reviewed and processed on Thursdays and Fridays.
If you have an urgent or time-sensitive request, please contact the Supply Chain Procurement team directly to discuss options for expediting your order. Expedited requests will be reviewed on a case-by-case basis and are not guaranteed without prior approval.
Delegation of Authority (DOA):
To ensure compliance with internal financial controls and regulatory requirements, certain purchase requests may require additional approvals based on total order value. These approval thresholds may result in extended processing times for higher-value requests.
The current Delegation of Authority (DOA) levels at Verano are as follows:
- Category Buyers: Up to $25,000
- Sr. Supply Chain Manager: Up to $100,000
- VP, Supply Chain / Director, Supply Chain: Up to $200,000
- CFO / President: Over $200,000
Please plan accordingly for any orders that may require escalated approval. If you are unsure whether your request falls under these thresholds, consult with the Supply Chain Procurement team prior to submission.
Points of Contact:
For questions related to purchase requests or procurement support, please refer to the appropriate point of contact below:
- Packaging Materials: For inquiries specific to packaging materials or packaging-related purchases, contact packagingprocurement@verano.com
- All Other Materials: For general questions about indirect materials or supply needs, contact indirectservices@verano.com